Academic Quality and Standards Handbook 2023/24

Introduction to the Academic Quality and Standards Handbook 2023/24

Guidance notes

• G (i) – Committee structure diagram 2023/24
• G (ii) – Summary of committee responsibilities 2023/24
• G (iii) – Fees 2023/24
• G (iv) – Faculty Education Committee Terms of Reference 2023/24
• G (v) – Apprenticeship Monitoring Committee Terms of Reference 2023/24
• G (vi) – School Education Committee Terms of Reference 2023/24
• G (vii) – Education Committee Terms of Reference
• G (viii) –Academic Portfolio Management Committee Terms of Reference
• G (ix) – Academic Information Monitoring Committee Terms of Reference
• G (x) – Apprenticeship Operations and Compliance Committee Terms of Reference
• G (xi) – Learning Technology and Spaces Advisory Committee Terms of Reference
• G (xii) – Student Voice Group Terms of Reference
• G (xiii) –Teaching Excellence Steering Group Terms of Reference

Section A: Academic planning 2023/24

Annexes

• Annex A – Post-Education Committee Processes for New Courses Following Education Committee Approval 2023/24
• Annex B – Process for the Validation of a New Course 2023/24
• Annex C – Process for the Validation of a New Collaborative Partner Course 2023/24
• Annex D – Process for the Re-validation of an Existing Course 2023/24

Forms and templates

• A1 – New qualification form 2023/24
• A2 – New course and partner proposal form 2023/24 (Please contact QAE to access this form)
• A2a – Costing and pricing form 2023/24 (Please contact QAE to access this spreadsheet)
• A2b – New development involving a double, joint or dual award 2023/24 (Please contact QAE to access this form)
• A2c – Proposal for re-validation of an existing field 2023/24
• A2d – Market Classification 2023/24 (Please contact QAE to access this form)
• A2e – Market Research Brief 2023/24 (Please contact QAE to access this form)
• A3 – Course and partner closure form 2023/24
• A3a – Course suspension form 2023/24
• A4 – Change of delivery location form 2023/24
• A6 – Market Evaluation Final Recommendations 2023/24 (Please contact QAE to access this form)

Guidance notes

• AG (i) – Writing the market demand section of the A2 2023/24
• AG (ii) – Course closure guidance 2023/24

Section B: Managing Higher Education provision with others 2023/24

Forms and templates

• B1 – Due diligence/institutional re–approval evidence request: UK publicly funded institution 2023/24
• B2 – Due diligence/institutional re–approval evidence request: UK privately funded institution 2023/24
• B3 – Due diligence/institutional re–approval evidence request: overseas institution 2023/24
• B3i – Due diligence/institutional re–approve evidence request: high status Chinese institutions 2023/24
• B4 – Due diligence report template: UK publicly funded institution 2023/24
• B5 – Due diligence report template: UK privately funded institution 2023/24
• B6 – Due diligence report template: overseas institution 2023/24
• B7 – Institutional agreement template 2023/24
• B7 (i) – Schedule 5a GDPR 2023/24
• B7 (ii) – Schedule 5b GDPR 2023/24
• B7 (iii) – Schedule 5c GDPR 2023/24
• B7 (iv) – Schedule 5d GDPR 2023/24
• B8 – Annual Institutional Monitoring report template 2023/24
• B9 – Annual Institutional Monitoring Overview report template 2023/24
• B10 – Institutional re–approval report template 2023/24
• B11 – Notes for completion of action plan for terminating a collaborative partnership 2023/24
• B12 – Termination agreement template 2023/24
• B13 – Collaborative partner contingency plans 2023/24

Guidance notes

• BG (i) – The role of the Liaison Officer 2023/24
• BG (ii) – Liaison document guidelines 2023/24
• BG (iii) – Terms of reference and standard agenda for executive committee 2023/24
• BG (iv) – Guidelines on the application and regulations and procedures for collaborative programmes 2023/24
• BG (v) – Promoting and marketing collaborative programmes 2023/24
• BG (vi) – Availability of University services and resources for different types of collaborative partner 2023/24
• BG (vii) – Spectrum of collaborative provision and associated due diligence requirements 2023/24
• BG (viii) – Guidance on preparing a collaborative partner contingency plan 2023/24

Section C: Validation of new courses 2023/24

Forms and templates

Please contact QAE to access form C1 to C15.

• C1 – Panel nomination form 2023/24
• C2 – Table of modules contributing to a field for module directory 2023/24
• C3 – Application for exemption or variant to AF 2023/24
• C4 – Programme specification 2023/24
• C5 – Module descriptor template 2023/24
• C6 – Faculty documentation check 2023/24
• C7 – Low risk validation external scrutiny report 2023/24
• C8 – Faculty conditions check 2023/24
• C9 – Chair's approval of conditions 2023/24
• C10 – Module guide template for dissertations and research projects 2023/24
• C11 – Indicative module summative assessment map 2023/24
• C12 – Support for guided independent study 2023/24
• C13 – Assessment calendar 2023/24
• C14 – Resources document template 2023/24
• C15 – Agenda for Validation Planning Meeting 2023/24

Guidance notes

• CG (i) –  Producing documentation for validation events 2023/24
• CG (ii) – Completing module descriptors and module guides 2023/24
• CG (iii) – Guidance on module data 2023/24
• CG (iv) – Validation documentary requirements matrix 2023/24
• CG (v) – Placement and work–based learning guidelines 2023/24
• CG (vi) – Validation criteria and checklist for panels 2023/24
• CG (vii) – Writing course handbooks – Collab Provision only 2023/24

Section D: Kingston continuous enhancement process (KCEP+) 2023/24

Forms and templates

• D1 – Substantive review advance documentation faculty check 2023/24
• D2 – Critical Evaluation Document (CED) Template 2023/24
• D3 – Faculty conditions check 2023/24
• D4 – Chair's approval of conditions response 2023/24
• D5 – Industry External Nomination Form 2023/24
• D6 – Subject External and Internal Nomination Form 2023/24

Guidance notes

• DG (i) – Agenda for KCEP metrics meeting 2023/24
• DG (ii) – Agenda for substantive review planning meeting 2023/24
• DG (iii) – Digital module boxes in canvas 2023/24
• DG (iv) – Agenda and guidance for meeting with students graduates and employers 2023/24
• DG (v) – Schedule for periodic Substantive review provision 2023/24

Section E: Internal quality audit 2023/24

Section F: Annual monitoring and enhancement 2023/24

Forms and templates

• F1 – Module enhancement plan (MEP) 2023/24
• F2 – Course enhancement plan (CEP) 2023/24
• F3 – Department AME enhancement plan summary 2023/24
• F4 – Non-Credit Bearing (NCB) Provision Enhancement Plan 2023/24

Guidance notes

• FG (i) – Performance indicators for annual monitoring and enhancement 2023/24
• FG (ii) – Module Enhancement Plan (MEP) user guide 2023/24
• FG (iii) – Course Enhancement Plan (CEP) user guide 2023/24

Section G: Changes to courses and modules 2023/24

Forms and templates

• G1 – Change of course title of qualification 2023/24
• G2 – Change or addition to duration or mode of delivery of a course 2023/24
• G3 – Application for a variation to UG or PG regulations 2023/24
• G4 – Changes to courses and modules form 2023/24 (Please contact QAE to access this form)
• G5 – Proposal for a new standalone module 2023/24 (Please contact QAE to access this form)
• G6 - Changes to NCB provision form 2023/24 (Please contact QAE to access this form)

Guidance notes

• GG (i) – Criteria for approval of variants and cycle of review 2023/24 (PDF)
• GG (ii) – Course and module modification panel – terms of reference 2023/24 (PDF)

Section H: Accreditation processes 2023/24

Forms and templates

• H1 – Student request for recognition of prior and or experiential learning 2023/24
• H2 – Articulation proposal form 2023/24
• H3 – Articulation agreement 2023/24
• H4 – Monitoring of articulation agreements 2023/24
• H5 – Monitoring of progression agreements 2023/24
• H6 – Progression agreement 2023/24

Section I: External examiners 2023/24

Forms and templates

• I1 – Application for approval of a subject external examiner 2023/24
• I2 – Application for additional duties or extension 2023/24
• I3 – Application for approval of a PAB external examiner 2023/24
• I4 – Subject external examiner annual report response letter 2023/24
• I5 – PAB/HDA external examiner annual report response letter 2023/24
• I6 – Subject external examiner annual report form 2023/24
• I7 – PAB external examiner annual report form 2023/24
• I8 – HDA external examiner annual report form 2023/24

Guidance notes

• IG (i) – Responsibilities of faculties and central university departments 2023/24
• IG (ii) – Checklist of documentation for new external examiners 2023/24
• IG (iii) – Induction of new external examiners and planning of audit of assessment 2023/24
• IG (iv) – Rights and responsibilities of subject external examiners 2023/24
• IG (v) – Rights and responsibilities of PAB external examiners 2023/24
• IG (vi) – Rights and responsibilities of Higher and Degree Apprenticeship (HDA) External Examiners 2023/24
• IG (vii) – External examiner guide to accessing to Canvas and BOX 2023/24
• IG (viii) – Guide to responding to subject external examiner annual reports 2023/24
• IG (ix) – Student guide to the role of the EE 2023/24
• IG (x) – External Examiner Module Materials – Guide for Kingston University Academic Staff

Section J: Professional, statutory and regulatory body accreditation or recognition (PSRB) 2023/24

Forms and templates

• J1 – Notification of New PSRB accreditation or changes to existing PSRB accreditation 2023/24
• J2 – Notification of Changes to Existing PSRB Accreditation 2023/24
• J3 – Notification of New PSRB Accreditation or Changes to Existing PSRB Accreditation Checklist 2023/24

Section K: External requirements 2023/24

Section L: Student voice 2023/24

Forms and templates

• LG (i) – Student voice committee (SVC) – terms of reference 2023/24
• LG (ii) – Roles and responsibilities in the student voice cycle 2023/24

Section M: Research degrees (covers Masters by Research, MPhil and PhD) 2023/24

Forms and templates

• MG (i) – Notes for panel members for IRPGR 2023/24

Section N: Student mobility 2023/24

Forms and templates

• N1 – Exchange agreement request 2023/24